Requesting a public record

LOTT’s goal is to provide the public with full access to information concerning the conduct of government, mindful of individuals’ privacy rights and the desirability of efficient administration of government. The Public Records Act [RCW 42.56] provides a statutory framework by which to administer access to public records.

How to Make a Request
Please check the library to see if the information you are interested in is available there. If you wish to make a formal request for LOTT public records, complete the Request for Public Records form.

Public Records Request Form (PDF)

A request for public records should be directed to the attention of LOTT’s Public Records Officer. A requestor must give an agency reasonable notice that the request is being made pursuant to the act. Requestors are encouraged to cite or name the act but are not required to do so [WAC 44-14-04002].

Deliver the request form by:

Response
Your request will be responded to within five business days by either:

  1. Providing the record.
  2. Providing an internet address and link on LOTT’s website to the specific records requested, except that if the requester notifies LOTT that he or she cannot access the records through the internet, then LOTT must provide copies of the record or allow the requester to view copies using an agency computer.
  3. Acknowledging that LOTT has received the request and providing a reasonable estimate of the time we will require to respond to the request. In acknowledging receipt of a public records request that is unclear, we may ask the requester to clarify what information the requester is seeking. LOTT, to the greatest extent possible, will provide a reasonable estimate of the time to respond if the request is not clarified.
  4. Denying the public records request [RCW 42.56.520] – If we must deny your request, we will send you an explanation why the request was denied and list the specific law that exempts the record(s) from disclosure.

Exemption and Prohibition Statutes
Purpose: To comply with the Public Records Act requirement that public agencies list laws that may provide an exemption to disclosure other than mentioned in the Public Records Act [RCW 42.56.070(2)].

Exemption and Prohibition Statutes (PDF)

Records Index
An index of public records is available for use by members of the public. This index is intended to support and encourage efficient retrieval of records.

Records Index (PDF)

Policy
LOTT appointed a Public Records Officer and adopted Administrative Policy No. 13: Public Records Act Requests to further aid both those requesting public records and those responding to records requests.

Public Records Request Policy (PDF)

Learn More
For more information on LOTT's Public Records Policy, or for questions concerning an existing request, please call at (360) 528-5710. The information contained in all correspondence with LOTT may be subject to disclosure to third party requesters under the Public Records Act. To learn more about obtaining public records in the State of Washington, visit the Office of the Attorney General.