Requesting a public record

Washington's Public Records Act (RCW 42.56) requires each local agency to make available for public inspection and copying all public records, unless the record falls within the specific exemptions of this chapter or other statute which exempts or prohibits disclosure of specific information or records. In compliance with that Act, LOTT adopted a Public Disclosure Policy and appointed a Public Records Officer to process requests.

How to Make a Request
Please check the library to see if the information you are interested in is available there. If you wish to make a formal request for LOTT public records, complete the Request for Public Records form. You are not required to fill out a form, however doing so will assist LOTT in providing full and timely access to information. On the form, you may choose to receive document copies at a nominal fee, or request to view the documents at the LOTT offices free of charge.

Public Records Request Form (PDF)

A request for public records should be directed to the attention of LOTT’s Public Records Officer. Deliver the request form by:

Your request will be responded to within five business days by either:

  1. Providing the record
  2. Providing an internet address and link on LOTT’s website to the specific records requested, except that if the requester notifies LOTT that he or she cannot access the records through the internet, then LOTT must provide copies of the record or allow the requester to view copies using an agency computer
  3. Acknowledging that LOTT has received the request and providing a reasonable estimate of the time we will require to respond to the request (in acknowledging receipt of a public records request that is unclear, we may ask the requester to clarify what information the requester is seeking)
  4. Denying the public records request [RCW 42.56.520]

A requestor must give an agency reasonable notice that the request is being made pursuant to the act. Requestors are encouraged to cite or name the act but are not required to do so [WAC 44-14-04002].

Exemption and Prohibition Statutes
Purpose: To comply with the Public Records Act requirement that public agencies list laws that may provide an exemption to disclosure other than mentioned in the Public Records Act. [RCW 42.56.070(2)].

Exemption and Prohibition Statutes (PDF)

Records Index
An index of public records is available for use by members of the public. This index is intended to support and encourage efficient retrieval of records.

Records Index (PDF)

LOTT's policy for Public Records Act requests (Administrative Policy No. 13) is available for review.

Public Records Request Policy (PDF)

Learn More
For more information on LOTT's Public Records Policy, or for questions concerning an existing request, please call at (360) 528-5710. To learn more about obtaining public records in the State of Washington, visit the Office of the Attorney General.